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Employment > Help Wanted
Posted: Wed, 09 Jul 2014 at 11:57 PDT
Last Modified: Wed, 09 Jul 2014 at 11:57 PDT
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Managing Director (Los Altos / Los Altos Hills)

Organization Mission

Peninsula Symphony’s mission is to enrich the lives of people in our community with inspiring, innovative, high-quality musical presentations at affordable prices, and to promote music education through engaging programs for children and adults. Established in 1949, the Peninsula Symphony is an 85-member professionally trained, volunteer orchestra led by Music Director and Conductor Mitchell Sardou Klein.

Our Home Concert Series presented at the San Mateo Performing Arts Center in San Mateo and at the Flint Center in Cupertino features guest performances by some of the most outstanding established and young soloists performing today.

The Bridges to Music educational outreach program is how we engage with the community to ensure that individuals from across the socio-economic spectrum in Santa Clara and San Mateo Counties are able to experience the beauty and transformative power of live music performance.

Position Title and Summary

Managing Director

The Managing Director oversees development, management, implementation, and evaluation of an overall fund-raising program consistent with the organization's needs and goals. Provides leadership to the organization's efforts to obtain financial and other support to sustain its work, including planned, annual and deferred giving; approaches to individuals, foundations and corporations. Develops and ensures Board fundraising capacity and overall leadership. This full time position reports to Chair Board of Directors.

Major Areas of Responsibility

• Oversees development, management, implementation, and evaluation of an overall fund-raising program consistent with the organization's needs and goals.

• Enables Board of Directors to achieve fundraising goals by developing and maintaining effective Board leadership and capacity

• Develops and monitors budgets and financial records

• Acts as organization’s public spokesperson and community liaison

• Manages staff and volunteers

Specific Responsibilities of the Job

Oversees development, management, implementation, and evaluation of an overall fund-raising program consistent with the organization's needs and goals.

• Plan, manage, and implement all phases of the Annual Fund campaign; oversee the solicitation and acknowledgment process, maintenance of records, and establishment and disclosure within IRS guidelines of donor benefits; monitor progress and make adjustments as needed.

• Develop a comprehensive case statement for support, based on long-range plan; update annually.

• Responsible for making grant applications to federal, state, and local government agencies that provide arts funding; and researching and applying to private foundations and corporations that provide arts grants.

• Oversee the development and production of all materials used to support the organization's fundraising

• Ensure that all contributions and other support are acknowledged as may be required by law and as is otherwise appropriate; maintain accurate and complete records of financial contributions and other substantial support.

• Keep abreast of recent research on fund raising; maintain a collection of current fund-raising resource materials.

Enables Board of Directors to achieve fundraising goals by developing and maintaining effective Board leadership and capacity

• In coordination with Board of Directors, formulates and implements policies and plans to meet the organization's short- and long-term objectives.

• Recommend fund-raising policies and procedures to the Board with the goal of building a year-round development program that demonstrates the highest standards of professionalism and ethical conduct.

• Work with Board to develop and direct year-round program to cultivate new prospects and seek out new funding opportunities.

• Assist the Board in establishing appropriate goals for the Annual Fund and all other fund-raising campaigns deemed necessary (endowment, capital, planned giving, etc.) each year.

• Develop a plan for achieving those goals and establish a master calendar that outlines all fund- raising events and campaigns; coordinate all activities with the Association's master calendar.

• Working with the Nominating Committee, help to identify and recruit qualified candidates for Board membership; assist with new member orientation.

• Provide staff support to the Development Committee of the Board and to other volunteers enlisted to participate in the development program and fundraising activities.

• Develop Board and volunteer leadership through participation in Board committee meetings and ongoing donor cultivation efforts; participate in identifying and recruiting new leadership.

• Develops and monitors budgets and financial records

• Develop budgets for each event and campaign; monitor the progress of each, and adjust plans when necessary.

• Prepare budget projections as needed.

• Report to the Board and Finance Committee on progress of all fund-raising events and campaigns; provide other reports and statements as requested.

• Provide periodic progress reports on all campaigns; prepare listings and financial statements as needed by the Board and staff.

Acts as organization’s public spokesperson and community liaison

• Ensure community visibility and effective communication with the Symphony's constituencies: volunteer groups, other arts organizations, public agencies, government agencies, and the general public.

• Represent the organization to government agencies, community and the public.

• Develop and maintain internal and external contacts to optimize fund-raising efforts.

• Maintain ongoing contact with contributors, corporate sponsors, and business and community leaders.

• Support Board and staff efforts to solicit in-kind contributions.

• Attend other civic and cultural events in the community; represent the Symphony by speaking at public events as requested.

Manages staff and volunteers

• Supervise grant writers and administrative/support staff.

• Manage staff and volunteers in planning and executing all annual, sponsorship, capital, endowment, and planned giving programs..

• Work with volunteers to plan all special fund-raising events and benefits; participate in establishing the budget and oversee the execution of each event.

• Oversee the maintenance of all donor files and records; develop and administer all donor benefits

• Organize staff and volunteers to carry out all fund-raising campaigns and events; evaluate effectiveness of each campaign.

• In collaboration with Operations/Marketing Manager and Artistic Director coordinates with the overall marketing and promotional functions to construct and market an appropriate image, develop ties with the community and achieve membership/participation goals.


• 5+ years experience in all aspects of nonprofit funding raising including major gifts, special events, annual fund and grant writing

• Experience working with boards of directors and volunteers

• Direct experience and expertise in board development

• Degree in area of nonprofit management, arts administration, business administration and/or financial management preferred

• Familiarity with Quick Books required; experience with SeatAdvisor, Constant Contact, and Microsoft Office Suite desirable


• Ability to cultivate and motivate board and volunteer leadership

• Experience in creating and maintaining program budgets

• Ability to both lead a team and to work collaboratively with other senior staff

Competitive salary and excellent benefits including: health and dental insurance, paid time off and holidays.

To apply send resume, letter of interest that contains an example of achievement in one of the areas of responsibility, and two references by email to: andrea@peninsulasymphony.org with a cc to: info@peninsulasymphony.org

The Peninsula Symphony is an equal opportunity employer.

Position open until filled.

This position description is intended to convey information essential to understanding the scope of the job and the general nature and level of work to be performed. But, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.


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